Exhibit Hall Booth Information

The 38th Annual Arts Northwest Conference

October 8 - 11, 2018

Eugene, Oregon

 

Exhibitor Booth Info

Eugene Exhibit Hall Floorplan

Booth List

(will be updated regularly during registration period)

 

FAQs

What are the booth dimensions? The tables are 8" wide (Full) or 4" wide (half). Included with the booth: a skirted table, chair, wastebasket, and sign. Pipe and drape curtains are behind and on the sides of each booth.The total booth dimensions are: Full - 10' x 6' Half: 5' x 6'

Click here to example of booth: Booth

How much does a booth cost?

BOOTH REGISTRATION: (Includes one full delegate registration. This includes the opening reception, workshops & access to juried showcases) Each booth with a showcasing artist/ensemble receives two free guest passes.

CANCELLATION POLICY: In case of emergency, you may cancel your conference registration on or before Sep 10th. Arts Northwest will refund your registration minus a non-refundable administrative fee of $75.00. No refunds after September 10th.

2018 Exhibiting Fees 

(Based on gross fees contracted for annual touring): 

 
Full Booth ($0- $50,000 gross fees) $500
Half Booth ($0- $50,000 gross fees) $415
Full Booth ($50,001 gross fees and up) $550
Half Booth ($50,001 gross fees and up) $455
Additional delegate from exhibiting organization $290
Corner Booth: (Full booths only) $75

How to I get electricity in my booth? You can add electricity when you register for the booth ($60)

Is there the internet in the exhibit hall? Yes, wireless internet is available in the exhibit hall free of charge. 

Can I play DVD’s or CDs at my booth?You can play DVDs and CDs at your booth provided that you bring headphones with you. We recommend that computers, iPods, and other equipment not be left at your booth unattended.

Can I access the Exhibit Hall throughout the conference?
The exhibit hall is secured when not in use and entrance in and out may not be possible at times during the conference. Attendees must wear their name badges when they are in the hall. Volunteers and staff will monitor the doors and check for badges when the room is open.

Can I get a list of presenters who have registered prior to the conference?
Arts Northwest will make an attendee list available before the conference on our website in the member's section.

Who is the stage manager? Kirk Boyd is our stage manager. His email address is kirkmboyd@gmail.com.

Are there any specific guidelines about displays in our booth, height/size limitations or placement of materials within the booth?

Displays and Promotional Materials:

All signs, banners, and displays must be no taller than 8’ in height and must not interfere or obstruct neighboring exhibit spaces.

No signs, banners, or displays should be placed outside the interior of your booth. Under no circumstances should any of these items be placed in other conference facilities, including hotel, hospitality or showcasing space, unless an advertising or sponsorship agreement has been made in writing prior to the conference that allows such signage.

Candles and open flame devices are prohibited in any conference space, as are the use and display of compressed gasses, flammable liquids, or dangerous chemicals.